Recently, I got sick of my @waiting for. That’s because it’s an extra step for me to keep creating them for every important email I send, it’s an extra step to review them regularly, and it’s an extra step to convert long outdated waiting for to follow up actions that I then need to take.
My new mindset is that there is no @waiting items - instead there are only the items that I care to schedule a follow up for. Proactive vs. reactive.
Most of the time the follow up actions for @waiting is @communicate, so in terms of practical workflow this breaks down to deferred actions in @communicate. When planning sequential projects, I take advantage of defer another on a task-specific basis. For example,
- “Email X for Y” | defer another 3 days
- “Forward Y to Z”