OmniFocus for storage and Paper for execution
Yes, I do miss paper and this was a compromise. For tasks, I’m running a hybrid. I use the digital system to store everything. Then I work from paper. It doesn’t feel redundant. It’s more of an intentional process. I made my decisions about what to work on today and put those intentions on paper. I don’t decide from OmniFocus anymore.
This was my self defense mechanism against distraction. If I reach for my iPhone, I go into iPhone mode. I’ll check OmniFocus but then I get distracted and check Twitter, Facebook, or whatever news alert comes my way. If I am in doing mode, I’ll go to my notebooks or hPDA. There are no notifications. No distractions. The notebooks have my tasks and nothing else.
I’ve been doing this for a year now with varying results. Sometimes I’ll go back to digital but I eventually return to my current workflow. I think I’m getting more comfortable with the notebooks at home or the office. I’m thinking of just getting a whiteboard and erasable markers for the house for my honey-do list around the house. We’ll see what happens.
It’s interesting to see the analog vs digital struggle in my life.
I use the hPDA to write down my errands tasks. But if I need to capture new information or tasks, I just flip it to the other side and capture new inputs. I fear that I might take out my iPhone while shopping and then leave it in the shopping cart to grab something from the shelves. Then it just takes a simple distraction and someone swipes the iPhone out of the shopping cart. If I don’t take out my iPhone, I won’t lose it. Sometimes I hate fumbling for my iPhone when the hPDA is more convenient to capture. I’ll use the iPhone to take pictures of items at Home Depot for my home renovation project.
I’ve seen a friend of mine using his Kindle. I asked him why didn’t he use Kindle on his iPad or iPhone. He said it was distracting. If he wants to read his Kindle book, he might get distracted and play a quick game of Plants vs Zombies or hit Facebook and WhatsApp.
For my journal, I go digital with Day One. Sometimes, I might write on paper but then I’ll take a snapshot of it with the iPhone and capture it into Day One.
In the end…
I don’t think it’s necessary to replace all my analog systems with digital. They can work hand-in-hand. But I can easily go back to analog if needed. Digital promises easier workflows but sometimes analog does the job better because it’s a simpler structure and probably more bulletproof.