A couple of caveats:
- I’m offline on an iPad Pro / iPhone easily 40% of the time. An iPad Pro is my 75% work device - use a desktop for spreadsheet jockeying and video production.
- My role at my day job has a requirement to easily be able to pull up old notes regularly - so “why did we make decision X 8 months ago.” I can’t rely on analog due to this requirement
My journal has a top level Journal group and a sub-group for each month.
I then have a page for each day of the month. I use the same page every year, with the currrent year being added to the top of the page. I can then quickly review what happened over the last years on those days. It makes it dead simple to actually look back on things without having to think about it, it just happens.
# October 11th
## 2017: Wednesday
## 2016: Tuesday
I generally do a morning brain dump and then try to write up a summary of what happened that day in the evening. Does’t always happen.
If you keep a digital journal, organizing it so you can see each year together is super effecitve.
Under journal, I also have a group for quotes / thoughts to be stored.
When i used to have a new page for every new day, I would use workflow to create a new sheet with the various items I wanted to include - had sections for gratitude and all of that.
I often take notes by hand - either on paper or in an app on the iPad Pro - i.e. good notes. Usually at the end of the meeting or my next clear block I’ll type them up and place them in the right spot. I like thinking on paper or dictating and then typing them up. It creates a natural review.
It is very easy, particularly on a 3D Touch device to pop open a new sheet defaulted into the inbox or wherever you want to thing to go to, that i triage later. I’ll often drop a tag like @review or @dayjob or whatever in the text that a filter can pull up.
When I triage, the glue and merge sheets options are really useful, particularly if you’re pulling things from multiple libraries and want to move them together. Or if you have ideas you’re still kicking around how they fit together.
Filters can pull individual glued sheets.
Use favorites for often touched lists or sheets.
I have favorites for a couple of things - quick open on ios with 3D Touch is nice with this:
- books to read
- healthnotes - rehabbing a spine injury, keep a log
- A scratch sheet for my current big work and personal projects, easy to get something down on page.
- Book ideas - day dreams of being an author - quickly throw down related items.
- Shopping list
- Key Person lists - i.e. wife, dad, etc - i regularly add things I want to talk to them about.
- Restaraunts I want to try
Other Thoughts on notes:
- Generally don’t go too deep on groups - I don’t go more than 3 layers, filters are more useful then. Part of this is related to iOS use.
- Inbox - quick add notes and ideas, and quotes, and random things with a new sheet.
- Review tag with a review filter - so something i want to come back. Either keywords or filter will pull out of the text, so I’ll often just tag in the text
- Learn to love:
- CMD+O -> quick find and the previous file is at the top so you can pop back quickly.
- Split, glue, and merge sheets
- Filters - I have a filter that pulls up any sheet that contains 4 question marks (???). I use that as a shorthand that I need to come back to a thought. I also have one that pulls my wife’s name. The in-text filter is more flexible than keyword tagging to me.
- share extension on ios: will allow you to grab a quote and then will push the url in. Gives you the option to which group to place. Or add text. I’ll often just type in a tag to myself and push it to a filter.
- Other coolness: The integrations Ulysses has with MindNode, Aeon Timeline, and Deckset can be useful.